January Elder's Meeting

Minutes January 2020.docx
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ELDERS MEETING January 22, 2020
    The Circleville Christian Church Elders met on Wednesday, January 22, 2020 at the church.  Elders present were Ron Parrett, Gary Bell, David Allen, Lyle Alley, and Paul Davault, in addition to Associate Minister Brandon Winters.  Also present were Sue Davault, Beverly Kranz, and Bill Dyer.  Meeting was called to order at 7:20 by Chairman Lyle Alley.
Open with Prayer – Ron Parrett opened the meeting with prayer.
Reading of God’s Word – Lyle’s devotional consisted of 6 passages of Scripture describing some of the duties of an elder.  He discussed some of the ways in which the elders of our church fulfill these duties, and emphasized it is not a position they are to take lightly.
Adding and Approval of the Agenda – Agenda was distributed to all present, and Lyle asked for any additions.  There being none, David moved the agenda be approved as presented, Paul seconded the motion, and it carried.
Reading of Minutes from December – Minutes of the December meeting were distributed to all present.  After review, Ron moved and Gary seconded that the minutes be approved as written.  Motion carried.  It was discussed and agreed that after the minutes have been approved at each meeting, they would be posted on the bulletin board.
Guest Comments – Sue Davault and Bev Kranz expressed their thanks to the elders and Brandon for their work, and wanted them to know they are loved and appreciated.
Financial Report – Lyle distributed copies of the Financial Report to all present.  The 1st page showed bank balances in the church’s 4 accounts as of 1-21-20.  The next 3 pages showed year-end totals for all income and expenses, including the building payment.  It was agreed that this report would be distributed at the Annual Meeting on Feb. 9.  
Old Business – Brandon reported that Makenzie Kennedy hopes to open the Clothes Closet by the 2nd week of February.  Next week several of our youth will be helping her get clothes sorted and ready to put out.  Clothes are still being accepted if anyone brings them in.
New Business – Annual Church Meeting – The annual meeting is scheduled for Feb. 9.  Lyle said the elders would need to meet to decide their vision for 2020, and 1 of the elders would present this at the meeting.  Lyle said he could present the Financial and Building Reports.  Also taking place at this meeting will be election of 2 of the elders – Paul and Gary. Filling the Pulpit – Schedule for the next 5 weeks is as follows: Jan. 26 – Luke Schreiber Feb.   2 – Luke Schreiber Feb.   9 – Doug Fletcher Feb. 16 – Luke Schreiber Feb. 23 – Luke Schreiber     Several of the elders are meeting a couple men in Manhattan on Jan. 23 to discuss finding  someone to help fill the pulpit on a week-by-week basis.  Brandon has offered to help from  time to time as needed, and Travis Wilson has also agreed to come speak one time. Brody’s Final Payment – Brody has been asked to clean out his office, submit a written letter of resignation, and return property owned by the church (keys, credit card, laptop, etc.).  Upon those things being done, he will receive his final paycheck (salary and insurance through March).   Brandon’s Cell Phone Information – The church phone will be added to Brandon’s personal account, and Brandon will be reimbursed for the additional monthly cost.  This will save about $35/month from the previous cost. Discussion on Going to One Service – The possibility of returning to one church service has been discussed.  Hopefully this would help provide unity and consistency, and give everyone a chance to fellowship with more people.  It would also make it easier for substitute ministers.  In addition, having one service would allow more people to be available as Sunday School teachers; we are currently needing a regular teacher for 2 classes (preK-Kindergarten, and Grades 3-4), as well as often needing substitute teachers.  Discussion was held as to the starting times and date.  Gary moved that as of Feb. 9, we start having Sunday School at 9:00 and church at 10:00; Paul seconded the motion, and it carried.  This new schedule will be posted in the bulletin.  Gary will call a meeting with both groups of people doing music, to plan how to implement this change. Hospital Visits – Brandon will be the contact person to notify regarding visiting someone in the hospital or having someone sit with family members at the hospital.  There is a list of persons available to do this, and Brandon will contact one of these men for the visit, or he will go himself.   Health Insurance – The elders are reviewing the health insurance plan on Brandon and his family. Website Information – Brad Alley handles the church’s website information; he updated information on the site last week.  If other changes are needed, Brad should be contacted. Missions 2020 – David reported that the church spent 11.2% on missions in 2019.  It was decided to continue the same support to the same missions in 2020. Committees – Paul reported that the elders will be looking at the current committees and doing some evaluating.  They plan to ask the committees to meet at least quarterly and report to the Elders at least once/year.  People are encouraged to sign up to help with committees, and a sign-up sheet will be on the bulletin board.   Shut-Ins – Lyle will be redoing the list of shut-ins to be visited and will post the schedule in the church office.  Small Groups – Forming small groups again may be discussed at future meetings. Greeters List – This list needs to be updated.  Lyle will discuss this with Carol Fenton Medicalodges Church Service in December – Our church is scheduled to provide the church service at Medicalodges in December again this year.  Women’s Bible Study – Planning is under way for a new women’s Bible Study, but they have asked if the church would pay for babysitting during the study.  Paul moved we approve approximately $20 for babysitting each time, David seconded the motion, and it carried.
Minister Report – Brandon reported the following plans and ideas: Schedule of summer camps and activities at this point is as follows –        June   7-12        Camp at Mission Lake          Junior High        June 11-13      Prairie Pickers fundraiser will need help with this as Brandon will be at camp        June 14-19      Camp at Mission Lake          High School        June 21-25      Camp at Mission Lake          Grades 3-5        June 26            Camp at Mission Lake         Grades 1-2
       July  6-10         CIY at Lincoln, NE     Approximately 35 will be going, can add more registrations if needed.  Discussion  was held on whether to transport by bus or several vans.  Only 1 bus is still running, and it’s unsure if it would be able to make that long a trip.  Further discussion will be held later.   Cost is $384/person, which covers lodging and food for the week.            July 12-16         VBS     Preschool-6th Grade
Brandon would like to have a Lock-In at the church sometime during the week of March 11 (Spring Break).  This would include youth from the Soldier Church youth group.  Dates are subject to change, depending on whether the girls’ basketball team goes to State. At this point Brandon doesn’t plan to make any changes in the youth leadership as a result of some youth leaders leaving the church.  He plans to meet with all the current Youth group leaders next Wednesday to discuss the recent changes at church and how it impacts them. Brandon suggested getting a Men’s Breakfast started as a way to help the men of all ages at church get better acquainted with each other, share their lives, and just fellowship together.  David suggested possibly starting out on a quarterly basis. Ben Bontrager has been awarded the Timothy Days Scholarship award at Manhattan Christian College.  He graduates this Spring and will be starting at MCC in the fall.  Brandon will announce this some Sunday at church. Brandon passed on some questions from Andra with regard to the church bulletin.  He got updated contact information from the elders, and the group discussed the prayer list and how they wanted to present prayer concerns at the worship service. Brandon suggested every Fifth Sunday be designated as a Youth Sunday, with the youth group handling the service.  Ron moved that this be implemented, Paul seconded the motion, and it carried.  They will continue having fellowship dinners on these dates.  No guest minister will be needed on these Sundays. Brandon has asked to be ordained, and the elders agreed.  They will be discussing the ceremony for this and setting a date in the future. Brandon asked for clarification on his role going forward, as he is taking on several new duties.  There was discussion regarding his helping at the end of the church service with baptisms or people joining the church, also incorporating a time for Children’s Church as part of the service.  David suggested we first transition to 1 service before making too many more changes.  Brandon may start doing announcements, the elders will take turns doing the prayer requests.
Calendar – Lyle presented the dates of several activities throughout the year.  Among them was listed the Annual Meeting on Feb. 9, following a fellowship lunch; this is also the 1st Sunday we will switch to one service and be on the new time schedule.  He also urged everyone to attend the Valentine Dinner on Feb. 23. 
Next Meeting – Scheduled for Wednesday, Feb. 5, at 7:30.
Closing – David closed in prayer, and the meeting adjourned at 9:15.
    Minutes by Kay Hallauer